Management of Proposals
Level 1: Easy Steps for Proposal Writing
Connecting with the client to gather details of proposals will help to understand the competition and clients feelings towards us. Talk about new lines of business to maintain good relationship with the client.
The RFP can be well planned and separated into the following sections in general:
· Title Page: Include Company name, Company Logo, website, Address, Fax and person of contact with email.
· Table of Contents: Contents with page numbers of the Proposal.
· Cover Letter: Use a self-explanatory title of the organization.
· History of your Organization and Success: Describe your history as who you are, where you are, what you do and who you serve.
· Past performances: Provide past developed websites explanation with URL.
· References: provide the references that the RFP team can contact with.
· Technologies: Past and present tools of the organizations.
· Project Team Staffing: Include the staffing details with a diagram and brief explanation of the resume of the technological team.
· Proposed Technological Plan: Appropriate suggestion of the technology plan for the Rfp.
· Proposed Timeline: Timeline of the project (including starting date and ending date)
· Cost Proposal: Include the pricing for the project.
· Project Management Methodology: Strategy of project management
· Maintenance: Provide maintenance criteria with maintenance cost.
Level 2: Questions about the RFP
· Provide if any questions to the Rfp team for better understanding of the proposals.
Level 3: Proposal Writing Process
· Formatting should be catchy and perfect.
· Include the content that the RFp teams are looking for.
Level 4: Timeline
· Deadline: Know the submission deadline
· Provide the appropriate timeline for the project
Level 5: Best Practices for Proposal writing
· Keep it simple
· Easy to follow
· Write to express, not to impress
· Avoid long sentences
· Avoid jargon.
· Write in the active voice, not the passive voice.
· Accurate Proposed plan